All employee absences from the current location are displayed here and can be confirmed or denied.
Standard colors of absences:
Green = Request is confirmed
Orange = Request is pending, still up in the air (open)
Red = Request was denied
All the columns can be sorted with the two arrows next to the headings.
There are empty white fields below the headings; enter a name or type in there and a search will start.
The hours indicate for how many paid hours the employee is credited relating to the absence in this time period. The hours are also marked in the records.
If vacation days are deducted from the holiday entitlement, this is listed in the column next to it. There should only be something written there if a vacation request was also made for or by the employee.
You can see whether the request is open, confirmed, or denied in the status column. The name next to the denied or confirmed request indicates who confirmed or denied this request.
If you scroll over the i with your mouse, a message appears with the date of confirmation/rejection or request (including all remaining vacation days). If a small note icon appears and you scroll over it with your mouse, a message appears with the last note. All notes can be seen via the blue gear icon (in the actions column).
Open requests can be directly confirmed (green tick) or denied (red x) here. If the request does not yet fit, it can be edited via the blue gear icon. The round gray arrow resets a confirmed or denied absence to pending.
Depending on which absence types are recorded in the location settings, these can be used for the absence requests of the employees.
A new absence request can be made via the + on the top right-hand side.Employees have a similar view and can also make a request for themselves via the +.
Click on the circle on top to see which absences are still open. Only the open requests are now shown to you. These can also be confirmed right away by clicking on the green tick next to the absences.
Only the confirmed absences are listed with a tick above the circle on the top right-hand side:
There are two different export options available for the export of absences:
If you want the employee absences to be exported as they are listed in the overview, the top option "Export absences" must be selected.
If absences are only needed for a certain period, e.g., from the last year, please tick the box "Set export parameters manually".Then enter the start and end dates. Now you can still choose whether you want to export all absences, confirmed absences, or open absences.
If you only want the holiday entitlement to be exported, select the bottom option "Export holiday entitlement".
Then enter the start and end dates and click on export.
Now choose between an Excel or a CSV file.