Absences

Absence types, public holidays, and vacation ban periods can be stored in the tab "Absences", and some other settings about absences can be defined.

Display

• Employees can see absences of their colleagues
  Employees see absences of the colleagues who are assigned to the same working areas.

• Hide status and absence type of these absences
  The status of an absence, along with the selected type, chosen when storing the information, is hidden when this option is set. So, employees just see that the respective colleague is absent.

• Confirm automatically
  With these two options, absences can be created and confirmed immediately without the scheduler having to confirm the absence manually.

Employees can see absences of their colleagues
Employees see absences of the colleagues who are assigned to the same working areas.

Hide status and absence type of these absences
The status of an absence, along with the selected type, chosen when storing the information, is hidden when this option is set. So, employees just see that the respective colleague is absent.

Confirm automatically
With these two options, absences can be created and confirmed immediately without the scheduler having to confirm the absence manually.

Absence types

We have preconfigured four common absence types:

• Sick

• Reduce overtime

• Vacation

• Day off

Sick

Reduce overtime

Vacation

Day off

Under "Description", the types are first sorted numerically and then alphabetically. A description can be specified when recording.
You can see whether vacation days were offset or not under "Holiday entitlement".
How the hours are calculated in the records is listed in the column "Records".
You can see for which group of employees or Admins this type is applicable for in the respective column.
The column "New employee" shows whether the type is assigned to the new employee with the creation of the employee profile.
The number of employees assigned to the respective absence type is listed in the column "Employees".

Public holidays

Public holidays are important for the calculation of hours and the scheduling of shifts.

You can use the button "Import public holidays" to include official holidays according to country and state. This can be done for one year or several years.
The public holidays are sorted according to the day column. You start with the earliest date. The name can be given individually or taken over just like that. Whether the public holiday is half-day or full-day is displayed in the balance.

Vacation ban periods (available from Professional Package upwards)

With the vacation ban periods, you define how many absences can be confirmed simultaneously for a specific working area within a location:

• Name:
  The name of the vacation ban period

• Start:
  The date on which the ban should begin

• End:
  The date on which the ban should end

• Maximum number of simultaneous absences confirmed:
  Indication of how many employees are allowed to be absent at the same time.

• Working areas:
  Indicates to which working areas the ban applies. The entire location can also be selected.

• Absence types:
  Here you can define to which absence types the ban applies.

Name:
The name of the vacation ban period

Start:
The date on which the ban should begin

End:
The date on which the ban should end

Maximum number of simultaneous absences confirmed:
Indication of how many employees are allowed to be absent at the same time.

Working areas:
Indicates to which working areas the ban applies. The entire location can also be selected.

Absence types:
Here you can define to which absence types the ban applies.