All information is combined in the records. It is very important for the records to be 100% correct right from the start.
The stored information is the basis for the records. Please enter everything correctly for each employee from the start:
Click on "Edit" to change the data. The edit mask opens up:
The payroll is always pre-set to start in the month in which the employee profile was created.
The starting balance shows the surplus hours and the deficit hours in Papershift. If you previously recorded your times with another program or by hand, you can enter the hours that you want to transfer here. Just enter the number by surplus hours, like 20 is entered here. For deficit hours, put a - in front of the amount, e.g., -20. The default number is 0.
If you want to directly see the hourly wage that the employee received this month in the records, then enter the correct wage here. The earned wage will be calculated automatically. The default number is 0.
Individual hours of an absent day
If a different value than the target hours, for example, is entered in the absence type, the entered value is used.
The target hours are usually calculated for public holidays, that is why this has been pre-set.
You can find a detailed overview of the calculation of public holidays in this article.
The current balance can be calculated according to four methods:
Actual-target is the standard use case and used most often. It is based on the following calculation:
(actual hours + absent hours) - target hours
Actual-planned is another option. It is based on the following calculation:
(actual hours + absent hours) - planned hours
Actual-calculated hours or target is an option that takes into account offset hours from the payroll. It is based on the following calculation:
(actual hours + absent hours) - calculated hours/target hours (depending on which value is in place)
Planned-target is a good solution if employees also get paid for hours even when they end up not needing to go to work. It is based on the following calculation:
(planned hours + absent hours) - target hours
IMPORTANT: If there are any mistakes, these must be corrected at the source. If the actual hours are incorrect on one day, then please go to time tracking (clock icon in the navigation bar) and correct the data there.
If changes are made directly in the records, you can no longer keep track of why the changes were made and information can get lost.
However, every day can still be edited in the records.
If an employee works from 1 January to 30 April with 35 target hours per week and the target hours change to 40 hours on 1 May, you can always only adjust the target hours on 1 May (the target hours are adopted in the records from the day the change was made).
If you enter the new target hours on 5 May, you can manually change the target hours in the records from 05/01/ to 05/04/ by clicking on the blue gear icon next to the days. Now adjust the hours in the target hours field. If on this day, the public holiday hours are also to be considered as absent, then also enter the appropriate value in the absent column. Now, you just need to save it.